Screen Sharing for Mobile Meetings

This was the very first project I worked on after joining PGi, and to be honest, it was the best kind of challenge: making screen sharing actually work, smoothly and intuitively on mobile.

At the time, GlobalMeet already had a full-featured web conferencing product, but the mobile experience was falling short, especially when it came to screen sharing. Users found it hard (or nearly impossible) to present content in a live meeting from their phone which, let’s face it, is something a lot of people need to do now. That’s the problem and where I came in.

The Goal
Create a screen sharing experience that was seamless, intuitive, and consistent across devices. It had to work with both iOS and Android and it needed to integrate naturally into the existing meeting room interface.

My Process

I started by researching: looking at how tools like Zoom, Webex, and iMeet handled screen sharing on mobile. I conducted a competitive audit and noted where users got stuck or confused. Then came internal interviews with teams and users who used the tool regularly

I mapped out the current journey all the friction points, missing visual cues, or poorly placed buttons and then worked on several digital wireframes focused on streamlining access and reducing confusion. My early prototypes focused on:

• Making the screen share button easy to find (and understand)

• Creating a seamless switch between video/audio and shared content

• Ensuring accessibility and clarity in the UI even under small screen constraints

But there’s more to screen sharing than just starting it. I also had to think through several connected behaviors:

• Presenter status – Who’s sharing? How do we show that clearly?

• Host controls – Can the host stop or promote someone else to share?

• Notifications – How do we notify participants when someone starts or stops sharing?

• Recording compatibility – Should the shared screen be included in recordings? What’s the default?

• Device differences – How does screen sharing look in portrait vs. landscape? On tablets vs. phones?

• Live feed behavior – How does the screen share interact with video tiles or speaker view?

Each of these details had design and usability implications and thinking through them helped design not just the visual interface, but the overall experience of screen sharing on mobile.

Proposed design solution
Digital Wireframes

Through an iterative design process, I created wireframes that incorporated screen sharing seamlessly into the existing app interface. Prototypes were tested for intuitive user flow and accessibility.

User Testing

We ran rounds of usability tests using UserTesting.com, comparing our new designs to the existing GlobalMeet mobile experience and to major competitors like Zoom, Webex, and GoToMeeting. The results? Encouraging, but also revealing.

• The original GlobalMeet experience had a 61% success rate and a 25% failure rate

• Competitors weren’t doing great either even GoToMeeting topped out at 68% success

• Our new mobile designs (after just a few iterations) boosted success up to 78%, and eventually up to 95%, with 0% failure in later tests

We tested everything: different icon placements, control groupings, even how people interpreted the meaning of arrows and avatars. It was a lot of tweaking. But each change we made whether it was rethinking the mic controls, simplifying the sidebar, or clarifying what “Record” actually does pushed the experience in a better direction.

Final Design & Style Guide

What I Learned

This project taught me that even the tiniest interface decision can have a huge impact. We had a screen full of features, video, chat, participants, Q&A, screen sharing, recording and every element competed for attention. Testing helped me prioritize clarity over cleverness, and led to some simple, powerful changes.

The Result

Our final design scored a 95% success rate, with only 5% friction, and 0% failure all from static, non-interactive screens. Once we factored in actual interactions (tooltips, hover states, feedback), we knew the experience would only improve.

Most importantly, users both new and existing told us they felt confident, comfortable, and in control during their mobile meetings. That was the real win.

I also learned that success isn’t just about big breakthroughs. Sometimes, getting from 78% to 95% is the result of lots of micro-adjustments testing, listening, iterating.

Bonus: Designing Across Platforms

Beyond just the screen sharing feature, I later took part in redesigning the entire GlobalMeet app across all screen sizes. I helped align designs with our new design system and made sure iOS and Android followed their respective design patterns (Material Design vs iOS components). It gave the product a cleaner, more modern look, and helped ensure consistency no matter what device users were on.